Applied Project Management

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Duration: 4 Days (30 PDUs)

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Course Overview

This course will introduce basic project management concepts. It will recap on the areas covered in Velopi’s Project Management Essentials two-day course – namely scope, scheduling, communication, risk, project execution and control, change management and proper project closure. The difference now is that these areas will include more extensive exercises using real client projects.

New topics are also covered in this course. Students will learn how to compile a budget and manage it using Earned Value Management techniques. They will also learn about dealing with external vendors, such as contracting agencies. This interesting topic involves appreciating the “make or buy” decision and how to conduct an effective tendering process. It will also introduce the principal contract types.  

Another area of concern to project managers is the project team. How do you acquire a team and how do you build up an effective team identity? Students will be shown how to include team members in the planning work and how to deal with conflicts during the course of the project.

For whom is this course suitable?

Newcomers to project management are the target audience for this course, people who have been given responsibility for managing a project, but whose main role is that of technical lead. It is designed for people who do not see project management as a career path, but who need the basic skills to get their work done.

Although no pre-requisite knowledge is assumed, people who have attended Velopi’s Project Management Essentials course in the past will benefit from this more advanced course. It will place what they have previously learned into a workplace context and also introduce other key topics to enhance their effectiveness as project managers.

Learning Outcomes

At the end of this course, students will be able to:

  • Identify and define the key project phases
  • Learn essential project management skills, concepts, tools and techniques
  • Identify project stakeholders and map project deliverables to their needs
  • Define and develop the project scope statement and Work Breakdown Structure
  • Estimate project resources and durations
  • Be able to schedule project tasks and develop a project schedule
  • Determine what level of communication is needed throughout the project
  • Create a basic budget
  • Acquire and manage a project team
  • Identify risks and plan how to respond to them
  • Establish contractual relationships with third-party vendors
  • Manage the execution of the project and provide status reports to stakeholders
  • Maintain stakeholder commitment to the project
  • Manage and Control any changes required or requested
  • Successfully close out a project
  • Determine what lessons can be learned

Course Content

  • Overview of project management – introduction to the overall concepts
  • Project goal setting
    • SMART goals and objectives
    • Exercise based on the case study
  • Stakeholder management
    • Identifying stakeholders
    • Prioritizing stakeholders
      • Power / Influence Grids
    • The Stakeholder Register
    • Exercise
  • Scope Planning
    • Requirements gathering
      • Exercise – measureable and testable requirements
    • Scope Definition
      • Exercise – the Scope Statement
    • The Work Breakdown Structure
      • Exercise – decompose the case study project
  • Schedule Planning
    • Define activities
      • Exercise – break down the Work Breakdown Structure further
    • Sequence activities
      • Network diagrams
      • Exercise – diagramming the activities
    • Estimate both resources and durations
      • Exercise – duration estimation
    • Develop the schedule
      • Critical Path Method
      • Exercise – develop a schedule for the case study project
  • Communication Planning
    • Exercise – develop a Communications Management Plan
  • Budgeting
    • Basic concepts
    • Exercise – develop a budget for the case study project
  • Team Development
    • Acquiring the team
      • Exercise – where are teams sourced?
    • Developing the team
      • Team building activities
    • Managing the team
      • Conflict resolution
  • Risk Planning
    • Identify risks
      • Exercise –Risk Register
    • Analyse risks
      • Exercise – rate the identified risks in terms of probability and impact
    • Plan risk responses
      • Exercise – respond to the identified risks
  • External Procurement Planning
    • Make or buy decisions
    • Basic contract types
    • Tendering process
  • Project kick-off meeting
  • Direct and manage the project
    • Communicating and facilitating
  • Manage communications
    • Performance reporting
  • Controlling Scope
    • Scope Creep
    • Variance analysis
  • Controlling Schedule
    • Altering the schedule – correcting drifts
      • Exercise – effects of different project statuses
    • Forecasting progress
    • Recording progress
  • Controlling Risk
    • Risk reassessment
      • Exercise – respond to a change in circumstances
  • Change Control
  • Project Closure
    • Lessons learned
    • Document archival
    • Exercise – the closing procedure for the case study.

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